Boards of Directors require effective communication to set the corporation’s objectives and help it achieve those goals. Their communication could reveal confidential information including financial data that could prove disastrous in the improper hands.
Secure board communications are crucial especially in the current nature of business. To achieve this, boards must adopt and implement secure collaboration tools, such as board portals or real-time communication platforms. It’s also important for boards to be able to monitor and evaluate their own governance performance, including their strategy for secure communication.
A board portal, for instance, that permits seamless transition from informal to formal communication channels, such as email, group chats, and texting, is essential to ensure secure communications. This kind of software can provide an encrypted, secure way to collaborate and share files. It also facilitates real-time discussions and file sharing. It should be able to allow for granular control of access and deletion, as well as encryption protocols and backup.
A secure board portal is vital but so are reliable instant messaging tools and meeting scheduling software. They should be easy to use and operate similarly to popular texting, phone and email applications. They should also be equipped with extra security features, such as the ability to cancelling messages and preset contacts. They must also send automatically read notifications, as well as an “view-only attachment” option that blocks downloading exporting, screen captures, and forwarding. To ensure that data is not lost it is recommended that they be backed up in multiple locations including remote ones.
