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The existence of a board of directors can be an excellent way to make sure that your company is run properly and that your decisions are taken in a transparent fair and honest manner. To be efficient, the board must be active in its members and present at every meeting. Poor meeting attendance causes a loss of productivity and contributes to the decline of effective leadership. Here are a few suggestions that can aid you in improving your board of directors ‘ meetings.
Plan ahead: Make sure that the board members are provided with pertinent information, such as reports, financial statements and background documents in advance of the meeting to ensure they are prepared to participate with thoughtful questions. The early distribution of information gives board members time to check their schedules to make sure they can attend.
Start at the right time: Start your meeting with a quick call to the order and confirmation of the quorum. This will show that the board respects everyone’s valuable time.
Establish a clear process to make decisions: A clearly defined process for making decisions helps keep the discussion on track, and prevents diverting or causing disruption to the discussion.
Encourage active participation. It can be difficult to create a space in which everyone feels at ease sharing ideas and opinions. Chairpersons have a significant role to play in this, as they can encourage participation by inviting input from all sides, and facilitate conversations that are balanced and constructive. They can also establish ground rules for the discussion in order to promote concise remarks and equal time for all participants.
